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Executive Assistant, Legal – Miami HEAT (Miami, FL)

October 12, 2017
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Overview of the Job: Provide secretarial and administrative support for the Executive VP and General Counsel.  Also provide support for special projects and assist Basketball Operations with administrative support as needed, including contract copies, distribution both internally and externally.  Duties include but are not limited to: Answer/route telephone calls, taking messages as necessary, perform call screening. Prioritize and distribute incoming and outgoing mail. Create, organize and maintain the department’s electronic and paper files and maintain accurate document filing. Take verbal dictations.  Draft, edit and finalize letters and correspondence. Prepare/edit presentations or documents utilizing Microsoft Office Products such as Excel 2016, Word 2016, and Power Point 2016. Use Adobe Acrobat Pro to scan, edit and prepare documents. Maintain calendars and schedule appointments using Outlook 2016. Maintain discretion for high level personal information while determining urgent situations. Assist Basketball Operations with administrative support as needed. Assist other administrative assistants and executives when needed. Maintain high level of confidentiality in all aspects of departmental activities. Coordinate conference calls, coordinate with daily calendar, make travel arrangements and expense reconciliation.  Review formatting and comparison reading of contracts. Research, review and process approved invoices for outside counsel, as well ... Read More...